Executive Assistant

A Toronto based sports marketing company is seeking Executive Assistant to join the team.

Working location: Toronto

Salary: 65K-75K 

Direct placement

Responsibilities and Requirements:

• Discretely handle sensitive and confidential matters relating to the daily activities
• Provide professional administrative support in a helpful, respectful and friendly manner 
• Assist in coordinating complex guest lists, mail merges, meeting logistics 
• Responds to queries and requests from internal and external stakeholders, clients, family members, including screening and directing calls in a timely and effective manner.
• Assist in additional duties as assigned including personal support tasks and ad hoc requests 
• Oversee high level calendar by learning the business priorities, in addition to a volume of email triage and response 
• Coordinating complex schedules and travel itineraries 
• Reconciliation of several bank and credit card accounts 
• Ad hoc projects as assigned
• Being available and responsive during non-business hours; Must be able to work flexible hours- beyond typical 9-5 
• Ability to multitask and prioritize a heavy daily workload; time management skills are a must 
• Highly organized and ability to manage several calendars 
• Excellent communication skills- be able to respond in a highly professional manner over phone, email, etc. 
• Resourceful and creative problem-solving skills are highly desirable 
• Detail oriented, keen eye and experience proof reading and editing documents
• Experience using G-suite tools and email system 
• Able to adapt quickly through changing priorities 
• Diligent in ensuring all tasks are addressed 
• Highly discrete and maintains the utmost confidentiality 
• Experience in a start-up environment is preferred 

How to apply:

Submit your resume to careers@gc-employment.com.