Job Description

Reports to:

Accounting Controller and Senior Management

Summary:

The Accounts Receivable Administrator is directly responsible for performing data entry and related duties in posting accounts receivable payments. This includes maintaining ledgers, credit balances, and resolving account irregularities. The A/R Administrator will also administer claims, refunds, adjustments, and any other accounting transactions related to A/R management. This position involves diplomatic interaction with customers to provide billing information and support in order to facilitate swift payment of invoices due to the organization.

Pay Rate: $16.5+/hour (based on experience)

Working Hours: 8:00 am-4:30 pm

Location: Jane St. and Hwy 7

Core Competencies

  • The detail and Quality Orientation
  • Problem Solving
  • Customer Focus
  • Communication effectively in both official languages
  • Team Work
  • Deadline-Oriented
  • Judgment
  • Accountability and Dependability 

Job Duties:

  • Collaborate with the Accountant to maintain collection goals and general A/R performance levels.
  • Communicate with internal/external sales representatives as necessary as Per Company Policies Directives
  • Post and reconcile customer payments to general ledgers.
  • Make collection calls as required on overdue accounts
  • Reviews Customer Orders on hold with Controller and Customer service personnel
  • Produce the Accounts Receivable Overdue Report on a weekly basis for review
  • Reconcile Customer accounts on a regular basis and resolve any problems with customers
  • Issue credit or debit notes for shortages, returns and pricing
  • Process credit applications, credit references, and run credit reports as required
  • Provide Assistance to Accountant if required
  • Set up new customer accounts
  • Make up the daily deposit
  • Investigate and resolve billing discrepancies or misapplied AR related transactions.
  • Calculate Customer Rebates based on payment
  • Coordinate Customer payment plans
  • Formulate, regulate and communicate “On Hold” customers  for orders /shipping purposes to CS & Warehouse teams
  • Coordinate Credit meetings to discuss problem or “On Hold” accounts
  • Prepare and recommend  plans for “on Hold” or delinquent accounts and submit for  management approval
  • Assist with month end closing

Requirements:

  • Achieved or actively pursuing an Accounting diploma or designation
  • Previous AR experience is preferred.
  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
  • Able to perform moderate to complex account reconciliations.
  • Strong diplomatic and conflict resolution skills in order to handle late payments and delinquent accounts.
  • Bilingual with strong clear English communication skills and basic Quebec French able to communicate regarding Accounting                                   
  • Basic knowledge of accounting systems. Proficiency with Excel
  • Able to effectively communicate both verbally and in writing.      
  • Effective attention to detail and a high degree of accuracy.         
  • Strong work ethic and positive team attitude.
  • Strong analytical thinking, planning, prioritization, and execution skills.
  • Strong problem identification and problem resolution skills.
  • Supervisory skills with an ability to lead and motivate
  • Time management skills
  • Surveillance Skills,
  • Reporting Skills,
  • Analyzing Information

How to apply:

Send your resume to han.y@gc-employment.com with the subject of "Accounts Receivable Administrator"