Accounts Receivable Administrator - Concord

Reports to:

Accounting Controller and Senior Management

Summary:

The Accounts Receivable Administrator is directly responsible for performing data entry and related duties in posting accounts receivable payments. This includes maintaining ledgers, credit balances, and resolving account irregularities. The A/R Administrator will also administer claims, refunds, adjustments, and any other accounting transactions related to A/R management. This position involves diplomatic interaction with customers to provide billing information and support in order to facilitate swift payment of invoices due to the organization.

Pay Rate: $16.5+/hour (based on experience)

Working Hours: 8:00 am-4:30 pm

Location: Jane St. and Hwy 7

Core Competencies

• The detail and Quality Orientation
• Problem Solving
• Customer Focus
• Communication effectively in both official languages
• Team Work
• Deadline-Oriented
• Judgment
• Accountability and Dependability 

Job Duties:

• Collaborate with the Accountant to maintain collection goals and general A/R performance levels.
• Communicate with internal/external sales representatives as necessary as Per Company Policies Directives
• Post and reconcile customer payments to general ledgers.
• Make collection calls as required on overdue accounts
• Reviews Customer Orders on hold with Controller and Customer service personnel
• Produce the Accounts Receivable Overdue Report on a weekly basis for review
• Reconcile Customer accounts on a regular basis and resolve any problems with customers
• Issue credit or debit notes for shortages, returns and pricing
• Process credit applications, credit references, and run credit reports as required
• Provide Assistance to Accountant if required
• Set up new customer accounts
• Make up the daily deposit
• Investigate and resolve billing discrepancies or misapplied AR related transactions.
• Calculate Customer Rebates based on payment
• Coordinate Customer payment plans
• Formulate, regulate and communicate “On Hold” customers  for orders /shipping purposes to CS & Warehouse teams
• Coordinate Credit meetings to discuss problem or “On Hold” accounts
• Prepare and recommend  plans for “on Hold” or delinquent accounts and submit for  management approval
• Assist with month end closing

Requirements:

• Achieved or actively pursuing an Accounting diploma or designation
• Previous AR experience is preferred.
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Able to perform moderate to complex account reconciliations.
• Strong diplomatic and conflict resolution skills in order to handle late payments and delinquent accounts.
• Bilingual with strong clear English communication skills and basic Quebec French able to communicate regarding Accounting                                   
• Basic knowledge of accounting systems. Proficiency with Excel
• Able to effectively communicate both verbally and in writing.      
• Effective attention to detail and a high degree of accuracy.         
• Strong work ethic and positive team attitude.
• Strong analytical thinking, planning, prioritization, and execution skills.
• Strong problem identification and problem resolution skills.
• Supervisory skills with an ability to lead and motivate
• Time management skills
• Surveillance Skills,
• Reporting Skills,
• Analyzing Information

How to apply:

Send your resume to han.y@gc-employment.com with the subject of "Accounts Receivable Administrator"